It takes a lot of time and energy to organise a fundraising event. I have helped arrange a couple of kid bingo sessions in my time which raised £1000 for the school. I actually have another one planned for a couple of weeks so hoping that goes well too.
Here are my top tips to help make your event a success.
Promote the fundraising event
You want to build the hype surrounding your event so more people will hear about it and attend. It helps if you have run a successful event before. People know what to expect and that you are credible and host good events. Create a Facebook event and invite everyone!!! Print out posters and see if the local paper will let you add a free notice. You want to get the word out there as widely as possible. The more people through the door the more funds that will be raised on the day. You might have the best prizes in the world but if no-one comes the fundraiser will be a waste of your considerate efforts.
I was looking at the Crazy Bags site as presentation is important. We have a lot of prizes donated and they look more appealing and expensive if you place them inside a stylish gift bag! When it comes to prizes don’t be afraid to ask local companies for help, especially ones that have a connection with your cause. Such as a child or grandchild at that school which will encourage them to donate.
Don’t feel deflated if someone says “no” – just try again somewhere else. Companies can’t support everyone that’s understandable you just have to take it on the chin. Shops you regularly frequent are more likely to donate as they appreciate your custom and know you, so focus your energies on those.
Some prizes look like they have been handed down from one fundraiser to the next! Be ruthless and cherry pick your prize line up. Consider spending a couple of pounds on paper carrier bags if you have a prize you really want to showcase! You want to create the wow factor to get the foot traffic at your event.
Anything past its prime chuck away! I once got a scalp infection from a prize I won from a tombola! As a result I am very picky when it comes to what I allow in my line up!
Take lots of pictures of the prizes you have collected and use them to help promote the event.
Ask for help
Don’t feel like you have to do it all on your own. See who is willing to pitch in and help!
Think about the date of your event
Apparently, people are more generous near payday! That is something to think about when booking a date for your fundraising event.
Keep costs low
You don’t want to spend much on anything extra. Try and get as much for free or as heavily discounted as you can. Ask parents/family and friends what they can contribute in terms of food, prizes and time.
If you have a fundraising event coming up I wish you lots of luck!